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Receptionist/ Office Administrator (Vancouver)

May 16, 2017

We are currently seeking candidates for the position of a Full Time (37.5 hours/week) Office Administrator in our Vancouver office.  The right individual will have strong communications skills, a high level of initiative, adapt well to change, and work collaboratively as part of several teams including administration, accounting, and IT.

Responsibilities

  • Represent office as first point of contact for general inquiries by phone and for visitors to the office
  • Greet visitors, order and set up requested refreshments/catering for meetings
  • Maintain and tidy meeting rooms and office-wide common areas
  • Organize and facilitate weekly staff meetings
  • Track and organize office supplies
  • Make travel arrangements for staff and clients as needed
  • Coordinate with vendor companies on support calls, ordering and invoicing
  • Assist Controller with accounting administration including Accounts Payable, bank reconciliations, filing, and other accounting duties as required
  • Provide support for IT problems requiring physical hands-on support including light troubleshooting of hardware and software, workstations, monitors, printers and set up of AV for meetings
  • Other clerical/support duties as needed

Qualifications

  • Excellent organizational, multi-tasking, and prioritization skills
  • Team player that is willing to do a variety of tasks as needed
  • Good/Excellent Microsoft Word and Excel skills
  • Reception experience in a professional office environment strongly preferred
  • Experience in IT and/or Accounting support an asset

Salary and Benefits

We offer a competitive compensation and benefits package in a professional environment.

How to Apply

Please email resume in PDF with cover letter/email, and “Receptionist/Office Administrator” in subject-line to careers@via-architecture.com:

  • No phone calls or office visits please.
  • Applicants must meet minimum experience qualifications to be considered for the position.